Job Details
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Job Description
We are looking for an Administrative Relations & Coordination Officer to handle and coordinate relationships with international suppliers, datacenters, and IP transit providers. The role covers contract management, financial coordination, logistics, technical follow-up, and administrative support for top management.
Job Requirements
Key Responsibilities:
- Public & Supplier Relations
- Maintain continuous and professional communication with suppliers and service providers.
- Coordinate to develop existing services or add new ones as per company needs.
- Contracts & Agreements
- Review, update, and manage supplier contracts and agreements.
- Ensure compliance with terms and conditions by all parties.
- Negotiate and follow up on new contracts with datacenters and IP transit providers.
- Financial Coordination
- Follow up on financial transactions and invoices between suppliers and the accounting department.
- Prepare payment schedules and payment plans with suppliers.
- Ensure accurate communication of payment deadlines to suppliers.
- Technical Coordination with Datacenters
- Follow up on support requests between the technical team and datacenters, especially in remote locations.
- Ensure smooth communication for infrastructure and operational needs.
- Logistics Management
- Arrange equipment shipping and receiving.
- Coordinate with shipping companies and follow up on customs clearance together with the planning team.
- Official Correspondence & Maintenance
- Handle official correspondence with suppliers.
- Notify relevant teams about updates related to maintenance or urgent cases.
- Legal & Compliance Documents
- Coordinate with legal accountants and partners to maintain valid and accurate official documents.
- Manage renewal or settlement of legal and governmental obligations.
- Executive Support
- Provide assistance and support to top management, especially with time-sensitive tasks.
- Requirements:
- Excellent English skills (reading, writing, speaking) – mandatory.
- University degree in IT, Computer Science, Telecommunications, or related fields.
- Strong communication, coordination, and negotiation skills.
- Knowledge of contracts, supplier management, and financial follow-ups.
- Ability to coordinate across technical, financial, and legal teams.
- Organized, detail-oriented, and capable of handling pressure.
Preferred Qualifications:
- Previous experience in Datacenter, Hosting, or Telecom industry.
- Direct experience with IP Transit providers.
- International B2B relationship management.
- Experience in financial planning and payment scheduling with international suppliers.
- Location: Khalda, Amman – Jordan
Employment Type: Full-time