Medical Secretary - Medical Administration

Provide administrative and secretarial assistance to the Medical Staff and assist in the privileging of CBD when required.DUTIES AND RESPONSIBILITIES:Coordinates departmental committee meetings as required including notification to members, booking of room, distribution of agenda, taking and transcribing minutes, ordering of refreshments as required etc. Coordinates and oversees the Credential and Privileging process for all fulltime physicians and community physicians. Takes minutes of the meeting. Monitors and tracks the privileges expiry dates of full-time, community and part-time physicians and assists in the re-privileging process. Monitors and follows up compliance to mandatory education and Life Support Training Courses of full time and community physicians.Monitors and follows up Malpractice Insurance expiry dates for community doctors and assist on renewal process if required. Updates Chief Financial Officer (CFO)’s office on regular basis to ensure continuity of their insurance coverage.Assists physicians on the internal Continuing Medical Education (CME) or/and educational activities such as medical lectures etc. including obtaining CME credit points from Dubai Health Authority (DHA) for lectures when required. Apply, renew, monitor the part-time license of the Community physicians. Collect, Record, monitor CME/ Continuing Professional Development (CPD) Requirements of full time physician and ensures timely submission for license renewal.Process physician’s new privileges request and updates the relevant departments with the addition/ deletion privileges.Supports the Chief Medical Officer (CMO) office for Joint Commission International (JCI) and other accreditation related tasks.Filing the documents (CME certificates, logbook, Medical Malpractice Insurance (MMI) certificates, licenses, reappointment etc.)Ad hoc duties as required. QUALIFICATIONS & SKILLS:Diploma in Medical Secretarial studies or related filed.Intermediate to Advanced Microsoft Word, Excel and Power Point.Minimum of 50-60 wpm typing speed.Audio typing skills.Excellent communicator and high levels of accuracy.Prioritizes workload and completes correspondence in a timely manner.Uses own initiative and makes suggestion to improve the services.Identifies and understands the objective of the department.Maintains Confidentiality.* Note : Only shortlisted candidates will be contacted