Procurement Administrator

Procurement Administrator

GLAV-222213 Al-Khubar, Ash Sharqīyah, Saudi Arabia Full-time Supply Chain ASMO Advanced Logistics Services Co. Saudi Arabia Permanent JOB DESCRIPTION Saudi Aramco, one of the world's leading integrated energy and chemicals companies, and international contract logistics provider DHL Supply Chain have signed a shareholders' agreement to establish a New Joint Venture Company called ASMO for Procurement and Logistics Hub in Saudi Arabia to enhance supply chain efficiency and sustainability. It would be the region's first hub catering to industrial, energy, chemical, and petrochemical customers. ASMO aims to be operational in 2025 and provide reliable end-to-end integrated procurement and supply chain services for companies across the industrial, energy, chemical, and petrochemical sectors. Our short-term focus customers will be Saudi Aramco and its own affiliates. In the long term, all the industrial sectors within Saudi Arabia, and the ultimate goal is to reach the MENA region. Currently, we are seeking a dynamic person to take on the role of Procurement Administrator, to be hired for this JV based in Al Khobar.

Objective:

The Procurement Administrator is responsible for the efficient management of day-to-day procurement administrative functions, ensuring adherence to Company’s policies and procedures. The role holder collaborates with various departments, vendors, and end-users to facilitate the timely supply of goods and services and support the organization’s procurement activities.

General Responsibilities:

Ensure that day-to-day procurement administrative functions are carried out efficiently and in compliance with Company’s policies and procedures. Facilitate the procurement and delivery of requested goods and services to the respective departments of the Company. Develop and execute administrative processes to support procurement activities effectively. Assist in the coordination of received tenders, collaborating with relevant parties for the evaluation of tenders based on technical and commercial parameters. Collaborate with the Management of Procurement Administration in assembling project teams or committees after accepting tenders to liaise with suppliers/vendors for service delivery. Manage service level agreements (SLAs) with contractors, vendors, and suppliers to ensure the provision of high-quality services and adherence to agreed-upon terms. Analyze contractual terms and submit preliminary commercial risk assessment reports to the Manager of Procurement Administration. Oversee various office operations and procedures, including correspondence flow, supply requisitions, office reception, and building maintenance. Establish uniform correspondence procedures and practices to streamline administrative processes. Coordinate with vendors regarding planned procurement orders, review vendor claims for accuracy, and ensure the receipt of purchase orders. Collaborate with the Finance team regarding invoices and payments, ensuring their timely submission in accordance with established timelines. Recommend training and development interventions for team members to build their capabilities. Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency. Implement all relevant Department’s policies, processes, procedures, and instructions so that work is carried out in a controlled and consistent manner. Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards.

Qualification:

Bachelor’s degree in supply chain management, Business Administration, or equivalent from a recognized and accredited university is required. Master’s degree in supply chain management, Business Administration, or equivalent from a recognized and accredited university is preferred. Demonstrated proficiency in oral and written English. 0-3 years’ experience in a similar role.
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