Executive Administrative Assistant

Introduction
At IBM, work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so, lets talk.

Your Role and Responsibilities
Supporting General Manager and other executives at IBM Egypt

• Taking care of GM’s agenda, emails, calendar
• Set up meetings across multiple country- and time zones
• Reservation of meeting rooms, technical equipment
• Arrangement of national and international conference calls
• Detailed travel arrangement and organization
• Arrangement of visa letter for countries where necessary
• Preparation and creation of meeting, event, workshop agendas
• Travel expense reports
• Collect input and summaries from team members
• Stand in for colleagues in case of vacation and sickness

Required Technical and Professional Expertise

• Complete Secondary/High school education, University is not a condition.
• Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
• Fluent Arabic and English (spoken and written) – communication on daily basis.
• Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Outlook preferred), experience as an Internet user

Personal requirements:

• Flexibility in an environment of often-changing situations
• Strong team orientation – in most cases, you have to work with other assistant within IBM, handle stand in situations
• Efficient communication
• Passion for the business and dynamic attitude
• Proactive work habits – to be able to handle many items in the run-up
• Acceptance of working within defined processes
• Self dependency – to handle stand in situations and provide smooth support
• Stress resistant
• Organizational talent and talent for clear prioritization
• Interest to work in an innovative and permanently changing environment
• Timeliness and punctuality

Preferred Technical and Professional Expertise
Please refer to JD