KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Cross-checking the received invoices/supporting document hard copies and compare it with the excel file sent to ensure that the documents received are accurate and are against contracts.
• Handling daily vendors communication and inquiries referring to invoicing.
• Share the open deliveries with commodity accounting on regular basis and request them to follow up with concerned staff members for completion.
• Create new pre-requisition, purchase orders, service entry sheets, and goods receipt notes.
• Prepare a cash forecast for finance monthly.
• Check validity of open GR (if they are still valid or not),
• Share the list of open POs exceeding 90 days with concerned spending units.
• Monitor the info requested section on the Invoice Tracking System (ITS) application.
• Process invoices by preforming invoice match for all invoices in relation to Gaza Response in Egypt and generate weekly reports.
• Coordinate with suppliers to ensure that invoices are being submitted during the requested period and processed.
• Manage the offline tracker that records all invoices, aligned SES, and current step.
• Manage and organize the archiving of all invoices.
• Manage the request to coordinate with vendors to collect the necessary paperwork for vendor amendment and or registration
•