Traffic Coordinator

Who We Are:At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.To progress the flow of work from the Account Management through to Production, via the Creative Department, ensuring that all deadlines, both internal and external, are met.What you'll be doing:Assigning job numbers using the Dolphin system and ensuring the necessary information, creative brief and agreed schedule are filled in the daily job sheet.Liaise with departments on budgets .Coordinate jobs and work flow to prevent problems of timing, quality and cost from occurring.Ensure work is completed according to deadlines.Ensure that requirements for size, photo transparencies, illustrations, printing requirements, quantities etc are met by Production.Circulate work to Account Management for client approval. Forward amendments to Creatives.Make sure all external suppliers’ invoices are accurate, follow-up on missing invoices and handle possible under or over-estimated costs.Daily update of job status reports. At month end, request up-dates from Account Management on job statuses and produce a monthly status report on all jobs in the process.Ensure all central filing of artwork is kept in order.What you'll need: BA/BS in Advertising Design, Graphic Design or similar major.1 year’s Agency experience in Traffic, Creative or Production departments.Knowledge of production processes (print and broadcast), and some experience in the in the studio.A high level of energy, enthusiasm and positive attitude to coordinate work between 3 different departments.Team player.Diplomatic skills.Organizational and time management skills.Computer skills: Adobe illustrator, Photoshop, QuarkXpress, Microsoft Office (Word, Excel and PowerPoint).At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.