ADMINISTRATOR

Job PurposeJOB PURPOSE To review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS Ensure administrative work undertaken complies with quality standards and is in accordance withdepartment procedures, standards and policy. Support the coordination of administration material, requests, mail and equipment on a daily basis and asrequired for department related activities and corporate events. Provide a comprehensive admin systems support service including data entry, maintenance, update andsupport of relevant databases and in house equipment. Record transactional data in appropriate systemsand produce reports as required .Collate, analyse, archive and retrieve data / information when necessary. Handle customer/employee requests, actioning transactions and queries in a timely manner and activelyseek feedback to provide a high level of service with admin related queries. Obtain and disseminateinformation from relevant sections if not available. Complete timely and accurate processing of transactions, including audit, checking and necessaryreconciliation for settlement of bills pertaining to corporate expenses and charges, as well as issuingrelevant documentation. Provide comprehensive support in maintaining, issuing and tracking supplies, basic fixtures, fittings, andfacilities utilisation to ensure safe operation where applicable. Other activities may include: Conduct briefings and inductions/training as required for new joiners across grades 1-4. Compile induction material and equipment required (as well as maintenance) for briefings/training. Make suggestions for improvements and provide statistical and/or productivity analysis. Allocate tasks for staff and update staff /team on new procedure/processesQualifications & Experience MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLSQualifications12 Years schooling or equivalentExperienceAdministration.General administration 1+ YearKnowledge/SkillsOther languages besides English:Safety Sensitive RoleNoCompetencies LevelLeadership RoleNo