People & Office Support Lead

This job is a mix between office management responsibilities, HR, legal and admin. You are needed to act as the backbone of our team. 

• Coordinating appointments and meetings and managing staff calendars and schedules.
• Organize company events or conferences.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations, letters, documents, applications and other management-level reports.
• Attending executive meetings and creating meeting minutes
• Attend conferences and seminars when needed.
• Assist with shipments and shipping companies relations. 
• Assist in updating internal HR databases (e.g. record sick or maternity leave)
• Assist in organizing and maintaining personnel records
• Help prepare HR documents, like employment contracts, HR letters and new hire guides
• Answer employees query about HR-related issues
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Guide new employees through the hiring process. 
• Arrange travel accommodations and process expense forms
• Help with employee mobile lines and internet bundles.
• Assist legal department when needed.
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Assist the accounting department with bank duties
• Greet visitors, answer incoming phone calls and email inquiries
• Supervise the cleaning staff and maintain an organized and clean office. 
• Help with finding new location for office and communicate with vendors and agents. 
• Purchase office supplies and equipment and maintaining proper stock levels.
• Act as a vocal point between management and employees.