Leasing Admin

We are seeking a proactive and detail-oriented Lease Administrator to support our leasing department in daily operations, documentation management, and communication. This role plays a critical part in maintaining organizational efficiency, supporting lease contract processes, and ensuring smooth coordination between internal teams. 

Key Responsibilities: 

• Prepare Lease Proposals in coordination with the leasing team and ensure timely updates to all stakeholders. 
• Organize and circulate the Leasing Weekly Agenda, helping the team align on key objectives and meetings.
•  Update leasing trackers regularly to reflect the real-time status of deals, proposals, and contracts. 
• Maintain accurate document control systems, ensuring all leasing documents are filed and managed with proper versioning. 
• Oversee OneDrive file arrangement and supervision, ensuring organized, secure, and easily accessible document storage.
• Remind the leasing team of daily tasks and deadlines, supporting task follow-up and timely execution.
• Manage team calendars and coordinate daily meetings, including booking meeting rooms and sending out invites. 
• Handle the sending and receiving of leasing documents between the head office and malls, ensuring smooth, on-time delivery. 
• Call and follow up with Customer Service Leads as required by the leasing team to assist with prospect engagement and coordination.
•  Assist the Lease Contract Management Department with lease issuances, including coordination, document preparation, and process tracking.