Documents Controller

JOB PURPOSE:

Archiving documents and administrative assistance to the design department.

REPORTING LINE:

• Technical Office Manager 

RESPONSIBILITIES:

• Responsible for all tools used in the archiving process and administrative assistance, including photocopy tools, office tools and the contents of the archive itself.
• Work on the integrity, archiving and proper distribution of all technical documents in accordance with the group's technical documents procedure.
• Receiving product drawings from the Design Department for electronic storage for ease of use.
• Distribute the documents to the concerned departments according to the established procedure.
• Update documents in case of modification for archiving and distribution.
• Archive canceled documents for easy reference later in case of need. 
• Archive all machine catalogs and receive new machine catalogs.
• Convert all archive contents to photocopies. 
• storage ang archive external samples
• Archiving and following up the activation of the documentary cycle according to the ISO procedure.
• Carrying out all the requirements of the design office such as making vacations, purchase orders, payment orders, errands, photocopying