Job Details
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Job Description
- Managing Project and Tasks between different departments
- Working on organization projects & follow up
- Keep calendars up to date.
- Help prepare reports.
- Marinating files and records so they remain update and easy accessible..
- Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
- Updating paperwork, maintaining documents and word processing.
- Take minutes of meeting
- Perform other office duties as assigned
- Coordinating weekly team meeting which includes star of the month .
- Marinating files and records so they remain update and easy accessible.
- Sending Flowers and gifts for YOLO clients.
- Schedule and plan meetings and appointments.
- Update staff calendars and organize schedules.
- Greeting clients and visitors as needed.
- Updating paperwork, maintaining documents and word processing.
- Helping organize and maintain office common areas.
- Performing general office clerk duties and errands.
- Organizing travel by booking accommodations and reservations needs as required.
- Coordinating events as necessary.
Job Requirements
- Bachelor's degree in business administration.
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Professional diploma from reputable organization.
- Ability to maintain an accurate calendar
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Ability to follow confidentiality guidelines
- A creative mind with an ability to suggest improvements
- Ability to make travel plans
- Must have a Car
