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CEO Personal Assistant

Al Arab Group - Sheikh Zayed, Giza

CEO Personal Assistant

Al Arab Group - Sheikh Zayed, GizaPosted 11 days ago
110Applicants for1 open position
  • 33Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

Experience Needed:
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Job Description

  • Acting as the point of contact among executives, employees, clients and other external partners
  • Managing information flow in a timely and accurate manner
  • Managing executives’ calendars and set up meetings
  • Filing /Archiving
  • Assisting the management team with any administrative tasks, preparing or updating reports, organizational charts, company-wide announcements, third party contracts, etc.
  • Handling all recruitment requests that include receiving job descriptions from managers and announcing the vacancies using the company's web site, various social media pages, and recruitment companies.
  • Setting appointments and conducting initial HR interviews.
  • Assessing each candidate for the required job's skills and experiences, then providing an assessment report to the relevant manager(s).
  • Preparing and sending job offers to successful candidates, and initiating hiring procedures for the new members, including IT and seating arrangements and onboarding process for the new members.
  • Preparing and updating employee contracts to reflect any internal or labor law policy updates.
  • Use the updated Egyptian Labour law as a reference in any staff cases to accurately advise management of the correct legal procedures that would ensure fairness and avoid litigations.
  • Filing Management: Securely filing staff's hiring documents and personnel transactions (promotions, transfers, resignations) documentation.
  • Maintaining social and health insurance coverage for the entire company’s full-time staff members, and termination of such services for resigned staff.
  • Keeping track of all staff's attendance records, properly recording staff leaves, and work-from-home leaves.
  • Monitoring and reporting any suspicious leave patterns.
  • Facilities Management: Monitoring the implementation of the facility's cleaning and maintenance schedules to guarantee a safe and comfortable working environment.
  • Coordinate the required budget provisions with the accounting personnel.

Job Requirements

  • University degree.
  • Excellent communication skills.
  • Creativity skills
  • Good Analysis and follow up skills and Multi-task
  • Good Problem solving and very good communication skills
  • Work effectively within the team
  • Positive Behavior
  • Excellent Negotiation skills.
  • Excellent English and Arabic, both spoken and written.
  • Good command of computer skills.
  • Presentable
  • Ability to travel and work abroad.
  • Work location: El Sheikh Zayed and East Africa

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