Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Manage the day to day work of the Chairman Office, ensuring smooth and seamless flow of work.
- Ensure the Chairman’s travel and internal/external appointments and Executive diaries are coordinated to maximize efficiency and effective time management.
- Organize Board meetings, Executive meetings & events and engage members effectively in internal/external communication.
- Capable of taking professional meeting minutes and follow up on urgent requests by the Chairman.
- Coordinates preparation and timely dissemination of company reports and slide presentations for business meetings.
- Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.
Job Requirements
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Fluency in English & Arabic, written and spoken, and excellent drafting skills.
