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Personal Assistant to Chairman -...

Paradise Inn Hotels & Re... - Mahta Alraml, Alexandria

Personal Assistant to Chairman - Alexandria

Paradise Inn Hotels & Resorts - Mahta Alraml, AlexandriaPosted 3 days ago
29Applicants for1 open position
  • 21Viewed
  • 0In Consideration
  • 7Not Selected

Job Details

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Job Description

Summary: 

  • We are looking for a competent  Personal Assistant to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
  • Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying about other tasks.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Duties:

  • Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Job Requirements

  • Alexandria or Cairo Residents
  • Females Only
  • Proven experience as PA or similar administrative role
  • Hotel background is not a must
  • Egyptian Or Foreigner nationality is applicable
  • We provide accommodation for candidates from outside Alexandria.
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

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