An official specialized in administrative affairs

An official specialized in administrative affairs

part time

Brief explanation of the work and

to manage the work team:

1- Recruitment / making job advertisements, sorting applications for applicants, conducting interviews for employment, concluding contracts with new employees, following up on new employees, submitting a report to determine the extent of their effectiveness and interaction with work, agreeing with them on administrative matters, and handing them over to each project official separately.

2- Administrative affairs (establishing companies, following up on the validity dates of the company’s various licenses, and preparing all required transaction papers in cases of renewal, new issuance, or cancellation) commercial licenses - chamber of commerce - tenders ... etc.

(As well as preparing all documents for registration in any institution and government agency, whether on paper or online)

Office work (organizing work inside the office, setting appointments for interviews and meetings with the manager according to the agenda, and performing general office tasks.

Printing books, decisions and circulars, announcing and informing all employees about them, preparing outgoing mail, receiving incoming mail and archiving those files, as well as reviewing all books issued by the company's various departments before sealing and archiving them.

3- Monitoring and following up all the administrative moves that take place in the administrative affairs and operating procedures according to the mechanism and steps of the company’s system implemented according to the (ISO) system, to properly monitor them and submit periodic reports (daily - weekly - monthly).

4- Personnel Affairs: Creating files for all workers, following up on work permits, vacations and deductions, keeping and archiving files, employee data, the file number for each employee, the date of receipt of the work, the date of leaving the work, the balance of his leaves, and the follow-up of the payroll. Knowledge of laws and procedures and implementation of them (taxes, labor law, etc.).

Follow-up training and development of employees.

5- Tenders and practices (follow-up all the tenders and practices offered through various and different sources, knowing whether they are initially compatible with the nature of the company’s work or not, and then preparing to buy them, knowing whether there are conditions for exclusion or not, and preparing all the papers and documents needed by the tender or practice And then arranging them in the final and correct form and coordinating them to submit them to the competent authorities, until the bids are opened, and after all this, archiving the file of each tender or practice separately, and following up on the status of awards until the contracts are signed.