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Office Manager

iVein Clinic - New Cairo, CairoPosted 2 months ago
154Applicants for1 open position
  • 150Viewed
  • 110In Consideration
  • 0Not Selected
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Job Details

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Job Description

Job brief: 

For a leading chain of Vein Clinics in Egypt, we are seeking a talented and motivated person for "Senior Office Admin" position in our “Cairo” Office branch. Experience is required in Administration and management to manage and supervise our office day-to-day activities, perform a variety of administrative and in-office management tasks, and coordinate in-office activities with our central management departments.

Responsibilities: 

  • Supervise and assist front office activities and handling any patients’ queries and complaints
  • Manage corporate and insurance visitors according to policies and procedures
  • In-Office Management to ensure policies and procedures are being implemented in all aspects
  • Revise Receptionist daily activities, office daily income and prepare daily reports
  • Coordinate in-office activities with central management on a daily basis
  • Managerial responsibilities include office cleanliness, maintenance of supplies, supervising reception and nursing staff duties and supplies
  • Preparing daily, weekly, and monthly data reports and Reporting to the Administration Manager
  • Handling office finances in coordination with the financial department
  • Professionally assist both staff and patients to ensure smooth workflow
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
  • Order front office supplies and keep an inventory of stock
  • Keep updated records of office sales & expenses

Job Requirements

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Working hours: 

Daily Shifts from 10am-6pm (Saturday to Wednesday)

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