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Job Description
Reports to: Section Head, Accounts Receivables
Purpose:
Responsible for handling all Accounts Receivable activities that includes but not limited to: handling clients accounts, posting related entries, monitoring collections, resolving collections issues and generating all Accounts Receivables related reports.
Job Accountabilities:
- Locates and notifies customers of delinquent accounts (overdue accounts) by mail, telephone, to solicit payment.
- Confers with customers by telephone or in person to determine reasons for overdue payments and to review the terms of credit contracts.
- Advises customers of necessary actions and strategies for debt repayment.
- Attends to customer inquiries regarding issues with their accounts.
- Records information about Financial status of customers.
- Updates customer’s account and records cheque’s details on ERP.
- Reviews & follows up on credit and cash customers outstanding invoices.
- Posts customer payments by recording cash, checks, and bank transfers, and Accounts Receivable journal entries on ERP system.
- Reconciles the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Establishes a good relationship with the customers, handles their inquiries and replies to all needed clarifications as requested.
- Contacts and informs customers of overdue balances to assure timely settlement.
- Ensures timely monitoring for the expired credit agreements and proper filing for the credit agreements.
- Facilitates payment of invoices due by sending bill reminders and contacting clients.
- Generates aging reports detailing accounts receivable status.
- Handling students' inquiries related to their balance, deadline etc.
- Coordinates with internal and external auditors and participates in end of period audits, as well as providing documents and materials as required.
- Assists in monthly closing activities.
- Records all expense entries and ensures high accuracy postings.
- Prepares and provides all Tax inspection requirements.
- Avoids receiving and Audit or Management letters in own area of responsibility.
- Ensure compliance with all Finance policies, Processes & SOPs.
- Pro-actively making suggestions for improvements in procedures/savings.
- Generates a weekly report from system on due cheques.
- Prepares all necessary end of month and end of year report.
- Performs any other tasks requested from manager, Accounts Receivables or Finance Director.
Job Requirements
- Bachelor degree in Accounting or Finance.
- Two to four years of experience in Accounts Receivables.
- Experience in educational institutes is preferred.
- Accuracy and attention to details.
- Very good communication skills.
- Good level of punctuality and accountability.
- Very Good level of English language.
- Previous knowledge with ERP systems.
- Excellent knowledge of all MS. Applications (Word, PowerPoint, Excel…).