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Job Description
- Complete the procedures for new hires (Hiring documents - Fingerprint – Mail on company domain )
- Complete the procedures for attendance (Fingerprint system, attendance documents, working hours).
- Reviewing weekly & monthly transportation procedures.
- Responsible for the onboarding and clearance procedures.
- Ensure that all documents in the employee file comply with the documents needed as set by the Labor Law.
- Create and maintain personnel records for each employee.
- Review and manage employee after-hiring benefits including social insurance (form1,2,6).
- Deal directly with the labor office.
- Ensure all employees' database is up to date.
- Maintain soft and hard copy filing system.
- Coordinate activities, training, and events outside & inside the company to ensure efficiency and maintain compliance with company policy.
- Manage the reception area and staff to ensure effective communication both internally and externally.
- Provide office guests with a hospitable experience and Ensure the office runs smoothly.
- Manage agendas, travel plans, and appointments for upper management.
- Track and replace office supplies and order new materials as needed to avoid interruptions in standard front office procedures.
- Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Responsible for scheduling the office boys' tasks, works, and time.
Job Requirements
- Bachelor's degree.
- Maximum Age 27
- Gender: Female only
- Giza resident is a preferable
- Prior experience in an Executive Assistant/ Secretarial role/Social insurance.
- Excellent Arabic and English both written and verbal.
- Problem-solving skills.
- Excellent active listening and presentation skills.
- Exemplary organizational, planning, and time management skills
- Ability to multitask and prioritize daily workload.
- Excellent knowledge of MS Office.
- Excellent communication skills.
- Able to deal with different cultures and personalities.
