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Job Description
Our company is a new startup located at 6 October working in the field of Information Technology & Software Development. We are looking for a dynamic and multi-tasking Administration Officer to perform a variety of administrative and clerical tasks in addition to government relation tasks.
The required candidate needs to be:
- Ultimately, a successful Administration Officer who should ensure the efficient and smooth day-to-day office operation.
- Keep the overall office working environment in a professional manner considering, but not limited to, reception, Food & Beverages, physical security, cleaning, pest control, hygiene, utilities, proper A/C & equipment operation & maintenance, etc…
- Capable of contributing in some basic functions of Human Resources Management and Accounting.
Job Description & Responsibilities:
- Provide support to managers and employees, assisting in the daily office needs and handling the company’s general administrative activities.
- Handle office tasks, such as setting up for meetings, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems
- Answer phone calls and routing callers to the appropriate party & maintain polite and professional communication via phone, e-mail, post mail and courier.
- Responsible for the communications with the local suppliers & ensure that Administration related supplies (such as stationary, Food & Beverages, Sanitary, etc…) and equipment are sufficient in quantity and quality.
- Maintain existing and newly arrived assets in the Asset Registry & Conduction of physical inventories of Office assets and updating asset Registry accordingly. In addition to being Responsible for moving and storing furniture in the Office
- Regular Checking of Office Equipment (A/C, Copier, fax machine, Telephones, Internet line, registrations & monthly / yearly fees dates, etc..) to make sure that they are in an excellent working condition and request maintenance whenever needed for any malfunction equipment.
- Deal with external entities and governmental authorities such as Mobile Operators, Social Insurance Authorities, Telecom Egypt, Electricity Authority, Water Authority, etc….
- File and update contact information of employees, customers, suppliers, external partners and related service providers.
- Handle the Office Petty Cash which covers the Office miscellaneous needs (like Buffet supplies, small Office maintenance expenses, Mail fees, etc...) as well as maintaining a proper record of related expenses.
- Assist Human Resources Management in some administrative related basic functions such as interviews scheduling, candidates handling, employment administration handing, etc…
- Assist Finance Management in some administrative related basic functions such as petty cash management, bank related procedures, etc…
- Fulfil other additional administrative duties related to the job as needed.
Job Requirements
- Holding a University Degree
- Good level of English/Arabic speaking and writing
- 2 – 4 years’ experience in this field in a similar previous reputable small to Medium Size Company.
- High Computer skills mainly for MS WORD/EXCEL/Microsoft Outlook, PowerPoint, and web browsing in both ARABIC & ENGLISH Typing.
- Accounting background is a plus.
- Excellent time management skills and the ability to prioritize work and multi-task.
- Good written and verbal communication skills
- Ability to learn fast while maintaining the previous records & to work under stress.
- Flexibility & ability to be proactive and take the initiative.
- Good communication & interpersonal skills.
- Preferably owning a car.
