Job Details
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Job Description
We are looking for a responsible Personal Assistant & Office Manager to perform a variety of administrative and clerical tasks. Duties of the Office Manager include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.
Responsibilities
- Acting as the first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
- Reminding the manager/executive of important tasks and deadlines.
- Manage travel arrangements and itineraries on behalf of the employer.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies and research new deals and suppliers
Job Requirements
- Flexibility and adaptability
- Good oral and written communication skills
- Organizational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Flexibility in working hours
- Strong customer service and social skills
- Exceptional organizational and time-management skills
- Follows instructions clearly and accurately within a timely fashion
