Job Details
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Job Description
- Manage the company reception area.
- Answers the telephone and greets visitors.
- Directing/filtering phone calls for the departments.
- Coordinate with other assistants for meetings.
- Handling incoming and outgoing courier and mailing.
- Handling incoming and outgoing faxes.
- Ensure a proper log for mail and faxes is in place and updated in time.
- Handles special administrative work such as maintaining a database of contacts, as well as overflow work from executive assistants.
- Administrative support and follow up with some departments.
- Maintain employee attendance on the system.
- Responsible for storing and distributing all stationary.
- Doing some correspondences to different departments.
- Responsible for the tidiness of the Lobby and Meeting Rooms.
Job Requirements
- Pleasant phone voice and ability to handle a multi-line system.
- English / Arabic oral & written translations ( English/Arabic oral & written translation preferred, but not essential).
- Good knowledge of Microsoft Office Applications and Internet browsing.
- Female, Excellent appearance. Interpersonal and communication skills alert, eager to learn, customer service oriented.
- 0-2 years within the same field.
