Job Details
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Job Description
- Ensure that sales staff provided with all necessary information to enable them to direct and control selling efforts.
- Writing all correspondence Letters, E-mails & faxes.
- Create and maintain an appropriated record and customer files (correspondence to and from clients, quotations, call reports)
- Co-ordinate the dairy and schedules arrangements for the staff
- Coordinate the arrangements for internal & external meetings and assembles appropriate material for meetings and conferences.
- Take dictation and transcribe from shorthand external and internal correspondence and reports.
- Responsible for invoicing, distribution of invoices, and maintaining a register of invoices.
- Responsible to keep an up-to-date record of expected sale and invoiced sale with complete details i.e. customers, net price, discount%, etc
- Preparing weekly reports, monthly Sales reports, and Sales Engineers Performance reports.
- Follow up the tender sites
- Request office tools for the department.
- Preparing letters of guarantee and follow-up to send them to the customer.
- Prepare monthly transportation for System Department team
- Booking of tickets and hotels
- Follow-up invoices and collection
Job Requirements
Education
- BS. of Commerce/Business Administration or any equivalent.
Experience
- 3-5 years of experience in administrative and secretarial work.preferable working in heavy equipment field.
Competencies:
- Excellent PC Skills (Operating System / MS Office /Internet, etc…..)
- Excellent in the English language (read/write/speaking).
- Highly organized, goal oriented, and flexibility is a must.
- Time Management Skills
- Problem Solving Skills
- Excellent communication skills.
- Accuracy and attention to details
- Working under pressure
