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Job Description
- Managing the office calendar and own calendar of the GM including scheduling appointments, internal/external meetings and conference calls.
- Act as the first point of contact for the office, meet& greet visitors, handle inbound calls and monitor inbound email inquiries.
- Answering and forwarding calls and Email.
- Follow up New product registration.
- Coordinating presentations and out of office events.
- Performing basic bookkeeping, filing, and clerical duties.
- Communicating with suppliers.
- Responsible for organizing GM travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
- Follow up with the Agents and supplier outside Egypt.
- Organize documents of to market orders and follow up the customs clearance.
- Organizing client files Coordinating courier orders Sending client invoices and payment reminders depositing and collecting checks from the bank Providing GM with client information before meetings updating client meeting notes.
- Preparing GM travel itinerary.
- Further tasks according to instruction of the General Manager.
- The GM Assistant is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the entire organization.
Job Requirements
- Bachelor degree in any discipline
- 3-5 years of experience as an assistant
- Excellent in Microsoft office
- Excellent communication and presentation skills
- Ability to develop comprehensive reports
- Very good English language(writing & speaking)
