Job Details
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Job Description
- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organising meetings and appointments, controlling access to the manager
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the Executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Completing reports to ensure that the business is being run properly and complying with company’s policies and procedures
- Conducting research
- Miscellaneous tasks to support their manager
Job Requirements
- Discretion and trustworthiness: maintains confidential information
- Flexibility and adaptability
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Communication skills
- Knowledge of standard software packages and the ability to learn company-specific software if required
- Excellent numerical competency
- Advanced practical knowledge of Excel, forming formulas and calculations, graphs etc.
