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Job Description
- Office managers are responsible for the efficient functioning of the company through a range of administrative, financial and managerial tasks.
- The job can be very wide-ranging.
- Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include:
- Organising meetings and managing databases
- Booking transport and accommodation
- Organising company events or conferences
- Ordering stationery and furniture
- Dealing with correspondence, complaints and queries
- Preparing letters, presentations and reports
- Supervising and monitoring the work of administrative staff
- Managing office budgets
- Liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Organising induction programmes for new employees
- Ensuring that health and safety policies are up to date
- Attending meetings with senior management
- Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on
Job Requirements
Key skills for office managers
- Reliability and discretion: you will often learn of confidential matters
- Adaptability
- Communication, negotiation and relationship-building skills
- Organisational skills
- Basic Computer skills
- Problem solving skills
- Initiative
- Budgeting skills
- Attention to detail
