Job Details
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Job Description
Administrative:
- Convene and service meetings (produce agendas, take minutes; convey decisions etc.).
- Provide support to management and working parties such as the Board of Directors etc.
- Process the delivery of invoices to clients.
- Implement procedural, administrative, and archiving systems.
- Produce written reports, letters, emails, and presentations per management’s guidance.
- Keeping a register of shareholders and liaising with them on behalf of the company.
- Liaising with staff, suppliers and clients.
Office Management:
- Order stationery and furniture.
- Deal with correspondence, complaints and queries.
- Manage office budgets.
- Implementing and maintaining procedures/office administrative systems.
- Organize induction programs for new employees.
- Ensure that health and safety policies are up to date.
- Use a range of software packages to produce company brochures and marketing documents.
- Assist with promotional activities.
- Help in conducting market research.
Human Resources:
- Coordinate recruiting, training and staff development activities.
- Review job descriptions and advertisements.
- Look after the health, safety and welfare of all employees.
- Organize staff training sessions and activities.
- Monitor staff performance and attendance.
Job Requirements
- Degree Qualification in a relevant discipline or equivalent is preferred.
- 1-2 years of experience, preferably with exposure to an engineering setting.
- Excellent writing, analytical, time management, and problem-solving skills.
- Excellent IT skills – proficient in MS Office and other software.
- Good command of spoken and written English and Arabic.
- Ability to work independently and lead project deliverables through to completion.
- Detail oriented with strong interpersonal and organizational skills.
