Office Clerk

Job Brief

A professional who manages office tasks such as sorting mail and sending it, is called an Office Assistant. They maintain an inventory of office supplies, order new material as necessary, and ensure that clients and visitors are comfortable in the workplace.

Job Description

• ● Maintain files and records so they remain updated and easily accessible
• ● Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• ● Answer the phone to take messages or redirect calls to appropriate colleagues
• ● Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• ● Undertake basic bookkeeping tasks and issue invoices, checks etc.
• ● Take minutes of meetings and dictations
• ● Assist in office management and organization procedures
• ● Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• ● Assist in making travel arrangements and booking venues for conferences and events
• ● Perform other office duties as assigned

Job Requirements

• ● Proven experience as office clerk or other clerical position
• ● Familiarity with office procedures and basic accounting principles
• ● Working knowledge of office devices and processes
• ● A fast typist with knowledge in stenography and taking dictations
• ● Very good knowledge of MS Office
• ● Excellent communication skills
• ● Very good organizational and multi-tasking abilities
• ● High school diploma