Event Coordinator

Job Brief

An event coordinator is someone who works in the hospitality or event industry and plans and coordinates events. They choose venues, manage the budget, coordinate vendors, and ensure that clients are satisfied with the event. Event planner and event specialist are two related job titles.

Job Description

• ● Understand requirements for each event
• ● Plan event with attention to financial and time constraints
• ● Book venues and schedule speakers
• ● Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• ● Negotiate with vendors to achieve the most favorable terms
• ● Hire personnel
• ● Manage all event operations (preparing venue, invitations etc.)
• ● Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• ● Oversee event happenings and act quickly to resolve problems
• ● Evaluate event’s success and submit reports

Job Requirements

• ● Proven experience as event coordinator
• ● A proven track record of organizing successful events
• ● Proficient in MS Office
• ● Excellent vendor management skills
• ● Knowledge of basic recruitment practices
• ● Outstanding communication and negotiation ability
• ● Well-organized with multi-tasking skills
• ● Able to handle stress and remain calm
• ● Problem-solving ability
• ● Degree in hospitality management, public relations or relevant field is preferred