Rafeek Sobhy Wadea

Hr AdministratorFull Time

Executive Administrative AssistantFull Time

• Job Details:o Implementing and maintaining procedures/administrative systems. o Responsible for keeping an office running smoothly and overseeing administrative support. o Coordinating appointments and meetings and managing staff calendars and schedules. o Producing reports, composing correspondence, and drafting new contracts. o Creating presentations and other management-level reports. o Reporting office progress to CEO and working with them to improve office operations and procedures o Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting. o Acting as the first point of contact for the CEO and to organize external and internal appointments. o Provide executive and administrative support to the CEO. o Reminding the CEO of important tasks and deadlines and Coordinating events logistics. o Managing databases and filing systems maintaining electronic and paper records ensures information is organized and easily accessible. o Communicating important updates and information to the Office as required by the CEO. o Monitor different teams and produce a weekly report with their achievements. o Supporting Sales and Marketing administrative tasks. o Liaise with administrative assistants to handle requests and queries from managers. o Overseeing general company operation.

Operations Team LeaderFull Time

• Job Details:o Manage the flow of a workplace and optimize day-to-day activities o Communicate with embassy on daily basis to manage the flow of visa process o Monitor team performance and report on metrics o Create an inspiring team environment with an open communication culture o Set clear team goals o Oversee day-to-day operation o Listen to team members’ feedback and resolve any issues or conflicts o Ensure that members of the operations team adhere to company rules and work ethics