SHADI HASSOUBA

OPERATION AND DOCUMENTATION MANAGERFull Time

• Job Details:• Establishing firm document management system [DMS]. • Ensure that document control team work with documentations and records across various departments, including human resources, marketing and construction. • Measuring capabilities and skills and analyzing the performance of all members of the team periodically and throughout the year and in coordination with human resources to provide appropriate training and rehabilitation programs as well as the imposition of penalties and appropriate sanctions as needed. • Organizing and attending meetings and ensuring the executive manager goals and visions is on track by all firm parties. • Carrying out specific files as legal exhibits, factual exhibits memorial submission of international arbitration travelling abroad and accommodations for the firm associate and lawyers to the international arbitration council. • Supervising day-to-day operations of the administrative department and staff members • Developing, reviewing, and improving administrative systems, policies, and procedures. • Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses. • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained. • Overseeing special projects and tracking progress towards company goals. • Use Smart Solve Document Management for everyday operations, maintenance and quality control

Administration Manager and lead Document ControllerFull Time

• Job Details:• Collecting, organizing, and storing information using computers and filing systems. • Establishing company document management system [DMS]. • Building new and expanding existing skills by engaging in educational opportunities. • Supervising for administration affairs of com. Including [rental contractors, cleaning, maintenance & vehicle requirements]. • Assisting the controlling director in preparing firm procedures and policies. • Collaborate and communicate with managers and project leaders. • Organizing and attending meetings and ensuring the executive manager goals and visions is on track by all company parties. • Carrying out specific files as travelling abroad and accommodations for the team stuff to the DUBAI & DOHA branches including permits, visa and air ticket.

DOCUMENT CONTROL TEAM LEADER & ADMINISTRATION SUPPORTIVEFull Time

• Job Details:• Coordinating between company departments, the construction department, the administration department and top management by planning, organizing, and implementing administrative systems. • Assisting the Operations Director in preparing reports to Top Management by dealing with incoming email, faxes and post, often corresponding on behalf of the operation manager. • Meeting and greeting visitors at all levels of seniority. • Organizing and attending meetings and ensuring the manager is well prepared for meetings. • Carrying out specific projects and research as well oversee of all project requirements and background research and presenting findings. • Devising and maintaining office systems, including data management and filing. • Contributing in the preparation of the monthly report, prepared for the client, by statistics and their ramifications on the monthly progress. • Assisting in preparing the project management office methodology as well internal procedures, polies and manuals • Responsible in controlling documents, arrangement, filing and retrieval of soft and hard copies for documents in timely, accurate and efficient manner by ensuring database of contacts are unified and updated regularly. • Follow up all documents transaction between project parties’ owner, PMC and contractor. • Handling all duties according to com. Procedure through PQP, and follow up for all needs required for internal & external audit.