Jada Abdol

Executive Administrative Assistant / Office ManagerFull Time

• Job Details:April 2008 – Current / Maadi – Cairo 1- Office Management and Administration: • Managing & organizing all the documents of O&M Director/Quarries Operation & Commercial Director. • Prepare a purchasing orders for office supplies and equipments, as well as following up the maintenance and repair of office equipments with the Procurement or Purchasing Dep. • Assist the Directors and employees in obtaining the necessary phones, computers access in co-ordination with IT Dep. • Track and submit the O&M & Quarries/Geo. employees timesheets and follow up with HR Dep. • Track and submit the site’s equipments timesheets, and extra hours. • Preparing Memos required by O&M Director/Quarries Operation & Commercial Director. • Responsible for providing administrative support to the O&M Director / Quarries Operation & Commercial Director, including official letters, e-mails, reports and minutes of meetings. • Archive all important documents in soft & hard copy. • Organizing & creating a recording system for the office purchasing requests, payment requests, projects invoices, contracts, sites employees documents, contractors, sites timesheets, minutes of meetings & other O&M & Quarries head office documents. • Booking travel for the Director & the O&M/Quarries & Geo. team as required. 2- Support Function: • Assist in preparation of projects monthly reports. • Creating daily & monthly chart reports for the cement sites production. • Assist in preparation of presentations, proofreading, formatting documents and assisting with correspondence, memos, charts, tables, etc; • Assist the O&M/Quarries & Geo. employees with the suggested courses & trainings, in accrodance of the Companys’s policies, and in coordination with HR Dep. 3- Material Ordering Functions: • Organizing & creating a recording system for all O&M/Quarries & Geo. office purchasing request, payment requests, projects invoices, contracts, site employees stuff, contractors & other O&M / Quarries & Geo. head office documents. • Prepare requistions for site materials, obtain approvals and place orders. • Process vendor’s invoices for payment, as well as maintain the filling systems. • Prepare, reconcile and process vendor’s invoices for payment, and assit the director in resolving any invoice disputes with subcontractors. • Assist and co-ordinate with Accounting Dep. and Procurement Dep.on establishing purchase orders, including tracking and updating purchasing orders. • Direct communication with persons on charge in different O&M / Quarries sites for completing, control & recording status of each purchase request. • Follow up and update the purchase requests & payment requests status system. 4- Cement Projects: a. Design Consultant - El-Arish Cement Company, Armed Forces Engineering Authority of Egypt. b. O&M of Packing Plants - Amreyah Cement Company (ACC). c. O&M of Packing Plants - Amreyah Cimpor Cement Company (AMCC). d. O&M of Packing Plants - Arabian Cement Company. e. Mechanical Maintenance Service – Amreyah Cement Company. f. Mechanical Maintenance Service – Amreyah Cimpor Cement Company. g. O&M Integrated Service – Dangote Cement, Senegal. h. Technical Management, O&M Integrated Service – South Valley Cement Company (SVCC). i. Technical Management, O&M Integrated Service – Sinai Cement Company (SCC). j. Technical & Maintenance Services – Lafarge Cement Egypt. k. Design Consultant – Qatrana Cement Company, Jordan. l. Consultancy, Project Management – Egyptian Cement Company (ECC).