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Administrative Assistant

Team 4 Security - New Cairo, CairoPosted 2 months ago
203Applicants for1 open position
  • 25Viewed
  • 12In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of GM.
  • Secure appropriate signatures and track documents through the approval process on behalf of GM.
  • Serve as a liaison with internal staff at all levels.
  • Support other Senior Management staff on other projects as needed.
  • Create and maintain an organized electronic and manual filing systems.
  • Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
  • Providing administrative support which includes scheduling of meeting, email/writing correspondence, handling visitors, screening/routing the calls and answering questions and requests.
  • Process recruitment process (sourcing, filtering, scheduling interviews).
  • Updates employee's datasheets.
  • Dealing with any HR administration/processes for the members of staff.
  • Coordinating with IT for any hardware, software and network issues.
  • Handles timesheets, and vacations coordination of employees. 
  • Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.
  • Update calendars and schedule meetings on a daily basis.
  • Organizing company events or conferences.
  • monitor and purchase office supplies and materials needed.
  • Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.
  • Maintain office policies and environment.

Job Requirements

  • Ability to work under pressure and deal with multiple tasks.
  • Excellent customer service and interpersonal skills.
  • Knowledgeable about networking and communications Proactive, self-motivated and determined attitude. 
  • Good time management, organizational and communication skills. Good interpersonal skills.

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