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Administration Manager

Nagwa - Cairo, Egypt

Administration Manager

Nagwa - Cairo, EgyptPosted 28 days ago
313Applicants for1 open position
  • 313Viewed
  • 6In Consideration
  • 307Not Selected

Job Details

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Job Description

We are looking to hire an Administration Manager to join us in our mission to educate the world. The successful candidate shall be responsible for supervising daily support operations, planning the most efficient administrative procedures, and ensuring that all support activities are carried out efficiently to allow for the operation to function at optimum levels.

Responsibilities

  • Directing, coordinating, and planning essential services such as security, maintenance, fleet, cleaning, customs, and food services
  • Planning the best allocation and utilization of space and resources for the premises
  • Monitoring the facility to ensure that it remains secure and well maintained
  • Responding appropriately to emergencies or urgent issues as they arise and dealing with their consequences
  • Supervising and coordinating the work of security and cleaning contractors
  • Checking that work assigned to the staff or contractors has been completed satisfactorily and following up on any shortcomings
  • Maintaining up-to-date lists of contractors and pricing arrangements and assessing and negotiating the best deals with service contractors and suppliers to ensure that the company achieves the most favorable commercial terms
  • Determining which transportation provider should be selected and acting as the primary contact with the selected provider
  • Developing an integrated network of transport services to ensure that the company’s resources are put to optimum use
  • Assisting in the development of the buses’ services budget to include a review of the year’s expenses
  • Adjusting and administering all deals with the providers of staff transportation
  • Recording and maintaining licenses and repair/maintenance records of the department’s cars as well as conducting preventive maintenance checks
  • Overseeing the process of maintenance and repair of the building as well as its electrical system
  • Supervising food service staff to ensure that they provide quality service to employees
  • Planning, organizing, directing, controlling, and evaluating the operations of customs
  • Resolving complaints regarding services provided by the department staff
  • Preparing and reviewing operational reports and schedules to ensure accuracy and efficiency
  • Dealing with the corporate lawyer regarding the company’s legal issues and providing them with any required documents
  • Overseeing the translation of all legal documents from Arabic to English and vice versa
  • Overseeing and coordinating preparations for social activities (Iftar parties, trips, annual Book Fair trip, etc.)
  • Establishing and maintaining effective links with relevant government institutions, agencies, and local authorities, including the General Authority for Investment and Free Zones (GAFI)
  • Negotiating the purchase of materials and equipment required by the company and ensuring that they meet the specifications and can be delivered at the desired time at the most favorable prices
  • Carrying out and supervising audits on fixed assets and recommending changes when necessary
  • Maintaining records of mobile phones, tablets, and laptops provided to employees as well as monitoring their expenses

Job Requirements

Qualifications & Work Experience

  • Bachelor’s degree in any field
  • 8+ years of relevant experience
  • Excellent command of English
  • Facility management experience
  • Technical knowledge of building services
  • Sound knowledge of health and safety regulations

Behavioral Competencies

  • Excellent communication skills
  • Decision-making and problem-solving skills
  • Customer service orientation
  • Excellent leadership skills
  • Excellent negotiation skills
  • Excellent organizational skills
  • Accuracy and attention to detail
  • Punctuality and ability to meet deadlines

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