CEO Personal Assistant

Job Title: Executive Secretary to the CEO
Job Type: Full-Time

Job Summary:
The Executive Secretary provides comprehensive administrative support to the CEO of a multi-activity company. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The Executive Secretary acts as a gatekeeper, managing the CEO's schedule, communications, and ensuring the smooth operation of the executive office.

Key Responsibilities:

Administrative Support:

• Manage the CEO's schedule, arrange meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle phone calls, emails, and other communications on behalf of the CEO.
• Organize and maintain the CEO's files and records while ensuring confidentiality.

Communication:

• Serve as the main point of contact between the CEO and internal and external stakeholders.
• Draft and proofread emails, memos, and other communications.
• Facilitate effective communication between the CEO and the executive management team.

Meeting Coordination:

• Organize and prepare materials for meetings, including agendas, presentations, and minutes.
• Attend meetings, take detailed notes, and follow up on action items.
• Coordinate travel, accommodation, and schedules for the CEO.

Project Management:

• Assist in planning and executing special projects and initiatives.
• Track project progress and provide regular updates to the CEO.
• Conduct research and gather data to support decision-making.

Office Management:

• Ensure the executive office operates efficiently and effectively.
• Manage office supplies, equipment, and maintenance.
• Liaise with other departments and external vendors as needed.