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Job Description
We are Seeking an experienced Events Planner & Coordinator to manage & organize all our events. You will be responsible for conceptualizing, planning, and executing a variety of events, including workshops, retreats, festivals, and more, that align with our company's mission and values. - that includes yet not limited to- :
- Conceptualize, plan, and execute a diverse range of wellness events and experiences, including workshops, retreats, corporate events, festivals, and community gatherings.
- Collaborate with internal stakeholders, including marketing, sales, and product teams, to develop event concepts, themes, and objectives that align with company goals.
- Research and secure event venues, vendors, teachers, and partners that complement the company's brand and enhance the event experience.
- Develop comprehensive event budgets, timelines, and project plans, and manage all aspects of event logistics, including venue setup, catering, audiovisual equipment, transportation, and accommodations.
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Recruit, train, and manage event staff and volunteers, including onsite event coordination and supervision.
- Oversee event happenings and act quickly to resolve problems
- Evaluate event success and ROI through post-event analysis, including attendee feedback, budget reconciliation, and key performance indicators.
- Stay informed about industry trends, emerging technologies, and best practices in event management and wellness programming, and incorporate innovative ideas into future events.
- Present Monthly Plan for Achievements - Past Month- & development- Following Month- at Monthly Business Review Meeting in person
- Ensure compliance with company policies and procedures, as well as applicable laws and regulations.
Job Requirements
- Minimum of 1-3 years of experience in event planning and management, preferably in the wellness, yoga, or related industry.
- Fluency in English is a Must.
- Proven track record of successfully planning and executing large-scale events from concept to completion, meeting objectives and budgetary constraints.
- Strong project management skills, with the ability to research, multitask, prioritize, and meet deadlines in a fast-paced environment.
- Excellent communication, negotiation, and interpersonal skills, with the ability to build and maintain relationships with stakeholders, vendors, and attendees.
- Creative thinker with a keen eye for detail and a passion for delivering exceptional experiences.
- Flexibility to work evenings, weekends, and travel as required for event planning and execution.
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