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Job Description
- Provide high-level administrative support by monitoring all company tasks, preparing statistical reports, handling information requests, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
- Answering phone inquiries, directing calls, and providing basic company information
- Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, collating, etc., as needed.
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners
- Manages executive schedule and acts as liaison for executive team
- Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
- Handles confidential information; organizes and maintains files
- Prepares information and research for executive needs
- May help plan company events, meetings, and employee team building activities or special projects.
Job Requirements
- Very good in English written and spoken
- Comfortable in a fast-paced environment with multiple tasks and projects at hand
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Energetic and eager to tackle new projects and ideas
- Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
- Answers phone inquiries, directs calls for executive team
- Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
- Professional demeanor and attitude
- Trustworthy, able to respect confidentiality
- Familiarity with office organization techniques
- Capable of multitasking; strong time management
- Well-organized, detail-oriented
- Strong writing ability
- Excellent verbal communication
- Proficient with computers, especially in MS Office
- Past Marketing experience preferred