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Admin Assistant

Cairo, Egypt
Posted 2 months ago
197Applicants for1 open position
  • 169Viewed
  • 33In Consideration
  • 136Not Selected
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Job Details

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Job Description

This role will be pivotal in supporting our executive team and ensuring the smooth operation of our board meetings and administrative functions. The ideal candidate will have a strong background in administration, exceptional organizational skills, and the ability to manage high-level tasks independently.

 

1. Board Meeting Coordination:

  • Collect necessary data and information for board meetings.
  • Prepare and distribute meeting agendas and materials.
  • Schedule and coordinate all aspects of online board meetings.
  • Attend meetings to take minutes (MOM) and distribute them promptly.
  • Follow up on action items and decisions made during meetings.
  • Coordinate with different departments and teams to follow up on tasks and projects.
  • Maintain confidentiality and professionalism in all interactions.
  • Ensure timely and accurate processing of invoices, receipts, and other financial documents.
  • Assist in the preparation of audit schedules and support external auditors during audits

 

2. Administrative Support:

  • Assist the CEO's Personal Assistant with administrative tasks.
  • Create and maintain spreadsheets, presentations, and reports.
  • Handle travel arrangements for the team and executives.
  • Manage calendars and schedule appointments as needed for board.
  • Act as a central point of contact for board members and stakeholders.

Job Requirements

  • Previous experience in similar role with at least 3 years.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Proficiency in creating and managing documents, presentations, and reports.
  • Flexible attitude with the ability to adapt to changing priorities, time zones and deadlines (if needed).
  • Proven ability to handle confidential information with discretion.
  • Experience in organizing and facilitating online meetings is highly desirable.
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Finance experience and knowledge is a plus.

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