Specialist, Administration

Job description: Role Purpose   The Administration Specialist in the Property Management Department will play a critical role in managing administrative tasks related to property management and leveraging their SAP knowledge to optimize processes and data management. Job Accountabilities & Activities   Administrative Support    - Manage and organize property management department records, documents, and files.- Assist in the preparation and distribution of property management reports and correspondence.- Handle incoming and outgoing communications with clients, tenants, and vendors. - Utilize SAP system for data entry, reporting, and analysis related to property management activities.- Ensure accuracy and consistency of data within SAP and resolve any discrepancies.- Provide training and support to team members on SAP system usage.  Relations & coordination - Maintain tenant databases and records in SAP, including lease agreements, rent payments, and maintenance requests.- Assist in addressing tenant inquiries and concerns promptly and professionally.- Collaborate with vendors and contractors to ensure timely property maintenance and repairs.- Manage vendor contracts and invoices, ensuring adherence to budgetary constraints.  Finance & Compliance  - Assist in budget preparation and tracking of property management expenses.- Generate financial reports from SAP as required by management.- Ensure compliance with local and state property management regulations.- Maintain up-to-date property files, leases, and documentation.  Education & Certifications   Bachelor's degree in Business Administration, Real Estate, or a related field preferred Required Years of Experience   2 -3  years of related business experience