Office Administrator

Your JobOffice Manager will organize and coordinate administration duties and office procedures. You will create and maintain a pleasant working environment, ensuring high level of organizational effectiveness, communication and safety. The position will be based in 10th of ramadan city, Sharqia EgyptOur TeamWe are a principled based company that relies heavily on teamwork and ingenuity. We pride ourselves on being the partner of choice for our internal and external customers.What You Will DoSchedule meeting and appointments for the plant manager and Operation Director.Booking transport and taxisOrganize office operations and proceduresPlan in-house or off-site activities, like parties, celebrations and conferencesCoordinating domestic and international travel, including flight, hotel, and car rental reservationsOrganizing plant visits/tour for officials and external peopleMake office suppliers arrangements (water, cleaning, plants, candy machine, coffee machine) / purchasing office supplies and equipment and maintaining proper stock levels.Organize the office layout and order stationery and equipment/Maintain the office condition and arrange necessary repairsEnsuring that the invoices from suppliers are paid on timeLiaise with facility management vendors, including cleaning, catering and security servicesGreeting visitors and providing general administrative supportReceive and sort incoming mail and deliveries, and manage outgoing mailImplementing and maintaining procedures and office administrative systemsWok with European teams from Luxembourg, UK, Spain, Hungary and PolandOrganizing induction programs for new employees and assist in the onboarding process for new hiresEnsure that health and safety policies are up to date (work in collaboration with EH&S and HR), develop office policies and procedures, and ensure they are implemented appropriately.Creating presentations and other management-level reportsMaintaining good communication inside of the plant.Develop office policies and procedures, and ensure they are implemented appropriately.Who You Are (Basic Qualifications)Excellent communication skills in English.Good negotiation and relationship building skillsOrganizedProven experience as an Office Manager, Front Office Manager or Administrative AssistantFamiliarity with email scheduling tools, like Email Scheduler and BoomerangIT skillsAccountable and responsibleReliable with strong work ethic to deal with confidential mattersWhat Will Put You AheadExcellent time management skills and ability to multi-task and prioritize workStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsBackground in hotel or tourism industry.Problem solving skills and ability to make things happenAt Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.Who We AreAs a Koch company, Guardian Glass is one of the world’s largest manufacturers of float, value-added and fabricated glass products and solutions. We produce high-performance glass for architectural, residential, interior, transportation and technical glass applications. You’ll find our glass in homes, offices and cars and in some of the world’s most iconic projectsAt Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.