Executive Assistant to the Chairman

1. Bachelor's degree in Business Administration or a related field.
2. Minimum 5 years of experience in an executive or administrative assistant role.
3. Exceptional communication skills, both written and verbal.
4. Strong organizational and time management skills.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Outstanding interpersonal skills, fostering positive relationships.
7. Ability to work autonomously and collaboratively.
8. Meticulous attention to detail and commitment to confidentiality.
9. Familiarity with international business protocols and etiquette.
10. Fluency in English and one or more European languages desirable.
11. Willingness to travel frequently as required.

Company Profile:

Our client is a renowned group known for its unwavering commitment to excellence and timely delivery, leveraging technology and digital tools across its diversified portfolio. With a 40-year legacy and comprising 3500 professionals, the company operates across multiple industries under a Hold Co, Op Co setup. Notably, its portfolio includes a fashion house, a Swiss jewelry brand, and its flagship luxury real estate arm, which has thrived for over two decades. The company is expanding its footprint to Western markets like Canada and the UK, with ventures such as the Roberto Cavalli collaboration properties. Additionally, it is actively involved in data center operations across the GCC, the Middle East, and is expanding into African and South Asian markets. The company also has a significant presence in the hospitality sector and is spearheading innovative prop-tech initiatives.

The Chairman, a dynamic and ambitious leader, is supported by a team of executive assistants to navigate his demanding schedule and engagements. The ideal candidate for the Executive Assistant role must possess assertiveness, resilience, and exceptional communication skills. They will be a reflection of the Chairman, embodying leadership qualities in appearance, demeanor, and conduct.

Company: Luxury Real Estate Developer (Anonymous)

Location: Dubai, UAE

Reports To: Chairman

Summary:

At Axe Recruiting, we're seeking a qualified Executive Assistant to the Chairman for a distinguished luxury real estate developer. This pivotal role provides essential administrative and operational support to the Chairman, ensuring seamless operations and efficient management of responsibilities.

Key Responsibilities:

1. Efficiently manage the Chairman's calendar, prioritizing tasks and minimizing disruptions.
2. Coordinate multiple meeting schedules, ensuring optimal time utilization.
3. Handle incoming emails, calls, and requests with timely responses and effective issue resolution.
4. Prepare meeting agendas, minutes, and presentations with meticulous attention to detail.
5. Update and maintain the Chairman's contact list with accuracy and confidentiality.
6. Facilitate travel plans, collaborating closely with the travel desk for flawless arrangements.
7. Oversee the Chairman's expenses, tracking, reconciling, and submitting reports.
8. Provide comprehensive administrative support, including drafting correspondence and managing files.
9. Foster seamless communication and operational efficiency with other executive assistants and administrative staff.
10. Uphold strict confidentiality and discretion in handling all matters related to the Chairman.
11. Exercise utmost care and security in handling sensitive information.
12. Stay updated on industry news and trends pertinent to the Chairman's interests.
13. Anticipate the Chairman's needs and identify opportunities for enhancing processes proactively.
14. Cultivate a professional and organized work environment conducive to productivity.
15. Support the Chairman in various projects and initiatives as delegated.
16. Fulfill any other duties assigned by the Chairman.

Top 3 Attributes of a Top Candidate ("Must Haves"):

1. Assertive leadership aura.
2. Exceptional communication skills.
3. Ability to thrive in a fast-paced, high-pressure environment.

Join our client's team and embark on a journey of professional growth and fulfillment with our esteemed client. Apply now to be considered for this exciting opportunity!