Administrative Executive
Cairo, Egypt
Administrative Executive
Cairo, EgyptPosted 8 days ago- 1Viewed
- 0In Consideration
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Job Details
Skills And Tools:
Job Description
About Us:
BORDEAUX Architects and Planners is an innovative architectural and urban planning firm that specializes in high-quality residential, commercial, and mixed-use projects. We focus on sustainability, heritage preservation, and urban design to create spaces that enrich communities. With international projects across Ontario, Egypt, and the Middle East, we are expanding our team and looking for a dedicated Executive Assistant to provide administrative support to our CEO and ensure the smooth operation of our office.
Check our webpage at and feel free to contact us at
connect at pbordeaux dot com
Position Overview:
As an Executive Assistant at BORDEAUX Architects and Planners, you will play a critical role in supporting the CEO and helping manage multiple high-profile projects. You will be responsible for organizing schedules, coordinating meetings, handling communications, and assisting with both administrative and business-related tasks. This role is key to optimizing the CEO’s time and ensuring that the firm’s operations run efficiently.
Key Responsibilities:
Executive Support:
- Manage the CEO’s calendar, scheduling appointments, meetings, and travel arrangements.
- Assist in preparing meeting agendas, taking notes, and ensuring follow-up on action items.
- Draft and review correspondence, presentations, and other business documents for the CEO.
- Communication:
- Serve as the main point of contact for the CEO, liaising with clients, contractors, and other team members.
- Answer phone calls and emails, redirecting or escalating as necessary.
- Maintain professional communication and foster strong relationships with internal and external stakeholders.
- Project and Task Management:
- Help track key project milestones, deadlines, and deliverables.
- Organize and file project-related documents and contracts, ensuring timely accessibility.
- Assist with financial documentation, expense tracking, and budgeting support.
- Client Interaction:
- Coordinate and organize meetings with clients, ensuring the CEO’s availability and preparing necessary materials.
- Follow up with clients for feedback, ensuring the smooth flow of communication and project updates.
- Event and Travel Coordination:
- Arrange and organize business events, conferences, and client meetings.
- Coordinate travel, including flights, accommodations, and itineraries for business trips.
- General Office Support:
- Manage the firm’s office supplies and vendor relationships.
- Organize and maintain filing systems, both electronic and paper-based.
- Support the preparation of reports and presentations for the CEO’s review.
Job Requirements
Required Qualifications:
Experience:
- Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
- Experience in an architectural or creative environment is preferred but not mandatory.
- Skills:
- Strong proficiency in MS Excel, MS PowerPoint, and log sheets for reporting and tracking purposes.
- Excellent organizational, multitasking, and time management skills.
- Professional communication skills, both written and verbal.
- Detail-oriented and proactive in handling multiple tasks and deadlines.
- Personal Qualities:
- Strong interpersonal skills and the ability to manage relationships with clients and staff effectively.
- Discretion and ability to handle confidential information.
- Self-motivated, able to work independently and take initiative in solving problems.
- Ability to adapt to a fast-paced, dynamic work environment.
- Benefits:
- Flexible working hours (remote work).
- Opportunity to work closely with a creative CEO and gain exposure to high-profile architectural and urban planning projects.
- Competitive salary and performance-based bonuses based on experience and qualifications.
- Opportunity for professional growth and development in a rapidly expanding firm
