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Executive Assistant

Infinity Clinic Pharma
Nasr City, Cairo
Posted 2 months ago
268Applicants for1 open position
  • 30Viewed
  • 0In Consideration
  • 1Not Selected
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Job Details

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Job Description

  • Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives.
  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Acting on behalf of the president in the meetings of foreign clients
  • Prepares meeting agendas, presentations, and minutes of meetings.
  • Receiving and screening phone calls and redirecting them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (letters, packages etc.)
  • Make travel arrangements for executives including itineraries, and agendas; and compiling documents for travel-related meetings.
  • Handle confidential documents ensuring they remain secure.
  • Prepare personal expenses and financial claims for the COO and top management team (invoices or financial statements)
  • Maintain electronic and paper records ensuring information is organized and easily accessible. - Conduct research and prepare presentations or reports as assigned.
  • Provides a bridge for smooth communication between the COO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Job Requirements

  • Bachelor Degree of any relevant major
  • Minimum of 4 years of experience in the same field
  • Excellent MS Office knowledge especially in Excel and Powerpoint Presentation
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills

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