Purchasing Coordinator
Job Details
Skills And Tools:
Job Description
Key Responsibilities:
1. Supplier Sourcing & Management
Continuously search for new suppliers for raw materials, products, operational tools, equipment, and maintenance supplies.
Build, develop, and maintain strong relationships with suppliers.
Negotiate product quality, pricing, discounts, penalties, return policies, delivery terms, and contracts.
Compare supplier price quotes and select the most advantageous offers.
2. Purchase Order & Invoice Processing
Prepare purchase orders based on department requests, input them into the system, obtain approvals, and follow up on delivery.
Review storage invoices, prepare release orders, and coordinate payment schedules with finance.
Ensure invoices are processed, delivery is confirmed, and payments are reconciled with finance.
Monitor supplier payments and negotiate terms when necessary.
3. Product Evaluation & Inventory Coordination
Obtain and present samples of new materials and products for department evaluation and selection.
Coordinate with warehouse and planning departments on stock levels, capacity, and turnover.
Conduct direct market purchases for specific needs, including materials, equipment, and supplies.
4. Documentation & Reporting
Maintain accurate files for purchase orders, quotes, contracts, and internal communications.
Prepare and process financial settlements with suppliers for reconciliation with finance.
Prepare reports related to procurement performance, cost management, and supplier relations.
5. Problem Solving
Resolve procurement-related issues, such as material shortages or quality discrepancies, in a timely manner.
Job Requirements
Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
Certification in procurement or supply chain management (preferred).
Experience: 1-3 years of experience in procurement.