Key Responsibilities:

1. Supplier Sourcing & Management

Continuously search for new suppliers for raw materials, products, operational tools, equipment, and maintenance supplies.

Build, develop, and maintain strong relationships with suppliers.

Negotiate product quality, pricing, discounts, penalties, return policies, delivery terms, and contracts.

Compare supplier price quotes and select the most advantageous offers.

2. Purchase Order & Invoice Processing

Prepare purchase orders based on department requests, input them into the system, obtain approvals, and follow up on delivery.

Review storage invoices, prepare release orders, and coordinate payment schedules with finance.

Ensure invoices are processed, delivery is confirmed, and payments are reconciled with finance.

Monitor supplier payments and negotiate terms when necessary.

3. Product Evaluation & Inventory Coordination

Obtain and present samples of new materials and products for department evaluation and selection.

Coordinate with warehouse and planning departments on stock levels, capacity, and turnover.

Conduct direct market purchases for specific needs, including materials, equipment, and supplies.

4. Documentation & Reporting

Maintain accurate files for purchase orders, quotes, contracts, and internal communications.

Prepare and process financial settlements with suppliers for reconciliation with finance.

Prepare reports related to procurement performance, cost management, and supplier relations.

5. Problem Solving

Resolve procurement-related issues, such as material shortages or quality discrepancies, in a timely manner.