Human Resources Officer

Mission of the position:

The Human Resources (HR) Officer supports the HROD Director in administrating the personnel

administration according to national legislation and the HR Manual, in preparing the payroll and

providing organisational support in recruitment processes in the member association.

Main clients:

· HROD Director, Finance Director

· CVPD, location line managers, location accountant

· Location staff

Key performance areas and main responsibilities:

· Supports the HROD Director in administrative matters in the field of personnel administration.

· Is responsible for maintaining the personnel files (contract, signed Code of Conduct, signed

Safeguarding policy, signed job description, recruitment, onboarding documentation, individual

work plans, all personnel documentation acc. to national labour law and HR Manual).

· Is responsible for maintaining the personnel database if exist

· Supports preparation of employment contracts and registration process with Social security

· Supports preparation of end of contract documents (clearance form, certificate of employment…)

· Prepares HR monthly reporting

Payroll

· Prepare payroll internal and external documents

based on clear role & responsibility division of HR and Finance

· Prepare the End of Service payment, calculate end of service clearance in cooperation with

finance department and ensure timely payment for departing employees.

· Validate all payroll results in coordination with Finance before payroll closure.

· Answer employees’ inquires on payroll related issues and handle received complaints together

with direct supervisor.

· Prepare the annual list for the Social Security

· Prepare any needed documents related to the social security

· Prepare the needed documents for the income taxes payments

Recruitment

· Supports in recruitment processes with advertising vacant positions, arranges for tests, prepares

interview packs, sends out rejection/regret emails based on interview scores, prepares long list

applicants for HROD Director for shortlisting

· Conducts reference checks and police record checks

· Sends job offer to successful candidate and arranges for the relevant documentations to be

handled to HR department to proceed with hiring procedures

Direct supervisor: HROD Director, CVPD Cairo for location HR tasks