Receptionist / Facilities Coordinator

Responsible for providing the operational delivery of all Facility Management services as per CBRE & Cisco playbooks and guidelines 

Responsibilities:

• Daily responsible to meet and greet employees/visitors of the company
• Daily managing/issuance of visitor’s access card
• Printing of new employee’s access cards whenever required
• Employee’s access card for activation/deactivation
• Daily proactively screen incoming calls and responds independently when required and ensure proper dissemination of the same
• Daily review incoming documents and make recommendations for action and distribution
• Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorization or supervision maintained
• Daily recording of incoming and outgoing couriers/shipments/post mails
• Daily sending / receiving / distributing couriers / shipments / post mails
• Providing support in courier AWB creation
• Weekly inventory and safekeeping of office stationery & pantry supplies
• Daily checking/monitoring supplies of photocopy machines/printers
• Monitoring logbook for lost and found property
• Support in CBRE FMP and/or Compass PR creation for Facilities whenever required
• Support in monitoring & tracking of invoices/payments
• Other Facilities ad-hoc tasks that may be assigned from time to time
• Other Admin duties that may be assigned from time to time