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Executive Assistant/Secretary - Full Time (Mostly Work From Home / Remote) ALL OVER EGYPT

OdooTec
Cairo, Egypt
Posted 3 months ago
538Applicants for1 open position
  • 538Viewed
  • 4In Consideration
  • 534Not Selected
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Job Details

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Job Description

Note: English fluency is a must.

  • We are hiring a multi-talented and multitasking, self-motivated individual with a positive can-do attitude who has experience in assisting highly sophisticated executives.
  • As an Executive Assistant, you will work closely with an executive director to provide one-to-one administrative support. You will play a pivotal role in helping him to make the best use of his time with administrative and secretarial tasks.
  • The candidate will shadow the director, acting as his right hand for professional matters, helping them and acting on their behalf in many aspects; from recruitment, document management, contracts, expenses, and follow-up, to managing all kinds of employee affairs.
  • The candidate will handle the coordination of the director's matters, such as travel and logistics. The candidate must have a track record in coordinating with senior and junior staff in multiple remote locations.
  • The candidate must have demonstrated the ability to organize and prioritize tasks, work effectively under pressure, solve problems, and meet deadlines.

Job Requirements

  • Act as the point of contact among executives, employees, clients and other external parties
  • Organize and present information timely and accurately
  • Organize the director’s calendar and arrange meetings and timely reminders
  • Anticipate issues before they happen and plan option-based contingencies
  • Skillfully manage complex and short noticed travel and logistics
  • Record daily expenses and prepare reports
  • Type minutes and collaborate verbally and in writing with external parties – memos, emails, presentations, reports
  • Maintain office filing (physically and electronically)
  • Prior experience with Google Docs, Sheets, etc
  • Knowledge of Odoo or similar systems is an advantage
  • Keep the director aware and alert of meetings, tasks and deadlines
  • Liaise with staff, suppliers, clients, government agencies and other parties
  • Handle miscellaneous tasks to support the director, eg. completing some corporate governance reporting, conducting research, and making visits to other companies or agencies to arrange and coordinate
  • Candidates can apply from all OVER EGYPT

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