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Office Manager

Al Andalus Electrical So...
New Cairo, Cairo

Office Manager

New Cairo, CairoPosted 1 month ago
306Applicants for1 open position
  • 192Viewed
  • 43In Consideration
  • 4Not Selected

Job Details

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Job Description

  • Making Tickets &  Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Prepares reports, presentations, Diagrams, Charts, and data, as well as maintains files, records, and correspondence for meetings
  • Handling the internal and external  CEO office  procedures ( Record, book, circulate & filing )
  • Writing e-mails & letters
  • Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for records retention, protection, retrieval, transfer, and disposal.
  • Provide all needed assistance and support to the GM on various projects (current & new projects).
  • Maintained executive’s agenda and assisted in planning appointments, board meetings, conferences, etc.
  • Receive and screen phone calls and redirect them when appropriate
  • Providing administrative assistance and handling all outgoing or incoming correspondence, (writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf)
  •  Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned.
  • Ensure the security, integrity, and confidentiality of data.
  • Establish and monitor procedures for record-keeping.
  • Prepares information and research for executive needs
  • Scheduling meetings and appointments within the office.
  • Organizing the office layout and ordering stationery and equipment.
  • Provide general support to visitors.
  • Overseeing general office operation.
  • Coordinating appointments and meetings and managing Executive board  member calendars and schedules.
  • Creating presentations and other management-level reports.
  • Establish a historical reference for the office by outlining procedures.
  • Perform review and analysis of special projects and keep the management properly informed.
  • Design and implement filing systems.
  • Ensure filing systems are maintained and current.

 

Job Requirements

  • Education background preferred to be Bachelor’s degree in business administration, communications, or any relative field
  • Fluent in the English language both written and spoken
  • Strong writing ability
  • Customer service attitude
  • Familiarity with office organization techniques
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent organizational and time-management skills
  • Proven experience as an executive secretary or similar administrative role
  • Excellent interpersonal skills.
  • Professional demeanor and attitude
  • Trustworthy, able to respect confidentiality.
  • Teamwork
  • Excellent verbal communication
  • Proficiency in Microsoft Office Suite
  • Females only
  • Max age 32
  • preferred from New Cairo

 

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