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Job Description
- Prepare all payment vouchers as per procedures and batch together.
- Process all payment batches into accounting system as per procedures.
- Responsibility for Petty Cash box
- Keep Petty Cash box under lock and key and lock away at night in the safe.
- Petty Cash to be counted and reconciled monthly.
- Ensure all petty cash vouchers signed for and filed numerically.
- Petty cash Analysis completed daily and prepared for processing into accounts system.
- Transactions processed daily into accounting system.
- All documentation to be filed correctly for bank reconciliation purposes.
- Ensure that all bank transactions are accurately and timely processed into the accounting system.
- Get bank statements monthly with which to do bank reconciliations.
- Prepare bank reconciliation monthly.
- Have manager sign off bank reconciliation and file correctly.
- Use designated forms to record Staff Loans and Advances.
- Ensure forms are correctly authorized for all loans and advances before paying out any monies.
- Ensure person receiving loan or advance signs for monies received.
- File all loan and advance forms in a safe place.
- Staff Loans and advances must be accurately and timely processed into the accounting system.
- Placing and follow-up of orders for goods and services
- Ensure that invoices are received for all items received.
- Ensure that invoices received are correct
- Ensure posting to general ledger is timely and accurate
- Ensure statutory deductions are timely prepared and paid
- Ensure that monthly management accounts are produced by the specified date.
- Assist in implementation and maintenance of computerized accounting system
- Full co-operation with Auditors and in preparation of Annual report
- Support other staff in terms of understanding financial and purchasing procedures for compliance
- Assist on preparation of payroll
- Assist in all other areas of financial management as required from time to time by finance manager
- Other duties as assigned.
Job Requirements
- 6 October / Sheikh Zayed residency is highly preferable.
- Bachelor degree in commerce major Accounting.
- 1-2 years of experience within industrial environment.
- Competency using Microsoft office applications.
- Knowledge of administrative procedures and ability to type.
- Keen eye for small details, to work efficiently with several pieces of documents.
