Job Details
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Job Description
- Answer and direct phone calls.
- Organize and schedule appointments.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with HR to handle requests and queries from employees.
- Schedule job interviews and contact candidates as needed.
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Update databases and records for personnel and other data.
- Assist colleagues whenever there is an opportunity to do so.
- Coordinate, and manage events and address potential problems that may arise.
- Perform other duties upon request.
Job Requirements
- Proven experience as an administrative assistant, or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent written and verbal communication skills.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multi-task
