Office Administrator

Our Sigma works in the field of
Steel Commodities.

The main purpose is to control the internal office network as well to co-ordinate between all the staff in order to ensure a smooth flow of all tasks thus keeping the office running on daily/weekly/monthly basis without major internal problems.
The nominated Office Administrator will be automatically upgraded to An
OFFICE MANAGER directly connected to the Managing Director once he
/ she proves a progressive efficiency within the first year of enrolment.

Some Hints about the Job Description:

• Handling all the incoming and outgoing office mail (Post Mail, E-mail and Faxes) and make sure it is directed to the correct destination as well as the follow- up.
• Responding to the office Telephone Calls in a correct manner or redirect them to the person in charge.
• Handling the Office Stationary and make it updated to the satisfactory level for the Office use.
• Handling the Office Petit Cash which covers the Office miscellaneous needs (like Buffet supplies, small Office maintenance expenses, Mail fees, etc...) as well as maintaining a proper record to be audited by the Company&s Accountant.
• Regular Checking of Office Equipments (Copier, fax machine, Telephones, Internet line, registrations & monthly / yearly fees dates, etc..) to make sure that they are in an excellent working condition and request maintenance whenever needed for any mal function equipment.
• Keeping the Attendance Register Log for the Office Staff members, including the attendance timing and the daily movement log (where and they make outside the office business trips) & reporting any delay in the log book for the evaluation of monthly salaries.
• Any additional work tasks request related to the job whenever needed or upgraded.
• Keeping records & folders of all important contacts for related services providers in all kinds.
• Checking important news related to the company's activities such as AM
• CHAM news Opportunities in the Construction & Electro-mechanical files…..).
• Arrangement & co-ordination of our principals visits to the office as well as with Our customers by organizing their booking at the nominated hotel as well as Organization Meet & Assist in conjunction with the hotel from the first minute of their arrival to Cairo airport until their departure as well as preparing their visit reports..
• Proper Arrangements capability to deal with TRAVEL Agencies, Airlines
• Companies for the Managing Directors' business trip abroad.
• Public relations ability.
• The main achievement is to be able to prepare MOM , after each visit of guests to our office whether Foreign delegations or locals.